职场新人在办公室除了听到电话铃就“心惊胆战”外,必定还会听到的两句话就是:“你发个传真过去吧”,“你email我就行”。发传真、写邮件是职场必备招式,不会这些,怎么混职场?
1.发传真必备第一句:你能把它传真给我吗
经典表达:
Could you please fax the invoice / invitation / quotation to me?
你能把发票/邀请函/报价单传真给我吗?
举一反三:
Would you like to fax XXX to me?
Please send me a fax. My fax number is XXX.
Tips:传真机号码的构成
国内传真号码:区号(北京010,广州020,上海021,天津022,重庆023)+传真号码
国际传真号码:国际代码(00)+国家代码(中国86,美国1,日本81,德国49)+区号(去掉区号前的0)+传真号码
2.发传真必备第二句:我要给XXX发传真,请给我个信号。
经典表达:
I’m sending a fax to XXX. Please give me a signal.
我要给XXX发传真,请给我个信号。
举一反三:
I guess there is something wrong with their fax machine. It is unavailable now. I’ll send it later.
3.发传真必备第三句:传真已发,请查收。
经典表达:
I have faxed you XXX. Please have a check.
我已经把XXX传真给您,请查收。
举一反三:
It would be great if you sign it and fax it back to me.
Tips:有些文件需要对方在收到传真后签名、批注,那么就请对方稍后再把以签名或批注的传真再发还给你。
4.发传真必备第四句:传真有些问题,请再发一次。
经典表达:
I have received your fax. But some pages were missing. Could you please fax it again?
传真已收到,不过有缺页,请再发一次。
举一反三:
There were some pages too blurred to read. Please send it again.
I’m afraid you have sent the wrong file. Could you check it and send it again?
5.写邮件必备:详细信息我会发电邮告诉你。
经典表达:
I’ll email you tomorrow with the details.
我明天发电邮说明详细信息。
举一反三:
I’ll send an email to the parties concerned ASAP.
I’ll write an email to explain the details.
Let me check the email and report to you later.
Tips:外企邮件制度
TO:收件人,主要阅读邮件的人。
CC:CC的全名是Carbon Copy,即抄送。只要是和该邮件所涉及信息相关的人,需要了解该邮件信息的人都要去CC。
BCC:BCC的全名是Blind Carbon Copy,即加密抄送。BCC一般用来放你的下属。
FW:FW的全名是Foward,即转发。你在发邮件给某人的时候,同时转发给其他很多人。
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